The following message has been emailed, by a fellow villager, to our Parish Council for discussion at their September Meeting. The observations of other villagers are encouraged on this blog.
Parish Council Administration
Suggestion sent to parish Councillors by email 13 June 2016.
One way that the Parish Council could improve its communication would be if there were a published timetable for PC administration so that residents could be aware of when and how information would be made available.
A simple document would suffice and it could easily be included in the Parish Website.
Scheduled ordinary meetings
Items for discussion should be submitted no later than 14 days before a scheduled meeting so that they can be included on the Agenda.
Items raised after this period may be discussed at the discretion of the Chair. Non urgent items will be included at the next meeting, items considered to be urgent will be considered at a special meeting of the PC.
Formal notice and agenda of all meetings will be posted on the village website (and elsewhere) no later than seven days prior to any meeting.
At the discretion of the Chair special meetings will be called, in which case notice will be given as above.
The PC recognises its responsibility for keeping residents informed and in order to achieve this draft minutes will be circulated to members for their immediate comments no later than 14 days after a meeting and published no later than 21 days in the same way as formal notice has been given.
The minutes will remain as draft until they have been formally agreed at the next ordinary meeting of the PC.
I am sure that the PC will discuss this if they feel that it might improve communication with and involvement of residents.